Benefits of Outsourcing Print and Mail Services

February 12, 2020

There are many reasons why businesses turn to outsourcing print and mail services, not the least of which are cost, risk and efficiency. With excessive equipment and maintenance costs — and equipment only having a life expectancy of approximately five years, for many, the return on investment is simply not there. Using data-driven, state of the art technology, ComGraphics Inc. (CGI) is a premier company in document outsourcing.

Let’s take a closer look at the three primary reasons companies turn to document outsourcing.

Cost Benefit

One of the main reasons that businesses turn to outsourcing is to reduce expenses. Handling these jobs in-house is costly in equipment, overhead and resources. In addition to the thousands of dollars the machine costs initially, there are also maintenance fees and, if something goes wrong, costly repairs as well. While the list is not all-inclusive, here are the top five expenses included with in-house printing:

  1. Equipment
  2. Staff to operate
  3. Supplies (paper, ink, stamps, etc.)
  4. Space in office for large pieces of equipment
  5. Maintenance/Repairs

Outsourcing your print and mail services means drastically reducing expenses as well as gaining peace of mind. A machine malfunction may mean a costly repair, but it also means a delay in production time and potentially, lost revenue. With significant capacity in place, along with 24/7 operations, CGI is prepared to deal with the unexpected.

Minimized Risk

When dealing with sensitive customer data, particularly in highly regulated industries such as finance, healthcare and insurance, businesses must have a documented disaster recovery plan in place to remain compliant. The disaster recovery plan is put in place in the event that a print or mail facility is damaged or compromised by long-term power outages, flood, fire or natural disasters.

With locations in both Chicago and Eastern Michigan, CGI has the flexibility and redundancy, along with robust Disaster Recovery and Business Continuity Plans in place in the event of an emergency.

Increased Efficiency

We all want our day to day operations to run smoothly and efficiently. We also want to make sure 100% confidentiality is maintained. Outsourcing documents to companies with specialized error reducing software also eliminates the margin of error when it comes to producing incorrect documents or mailing documents to the wrong individual. It also frees up the time staff members may be spending on operating the equipment, allowing for their time to be better utilized in performing daily duties.

Document Outsourcing for Varying Markets

Founded in 1980, CGI is an employee owned, premier outsourced print and mail solutions provider of variable laser printing, inserting, mailing, and electronic document solutions. CGI operates 24/7 with the capacity to produce 150+ million high quality pages per month in both full-color and black and white. As an employee-owned company, every team member has a vested interest in delivering world-class services and exceptional program performance. And as  a SOC 2 Type II and HIPAA compliant company, we understand the importance of the security and confidentiality that surround the handling of all of your sensitive client data!

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